SAP NAVIGATION

Screen Layout

The SAP Easy Access screen is the standard initial screen in SAP systems. In the left screen area, you will see a tree hierarchy diagram of the menus available in the SAP system and in the right screen area, you can display a logo. This logo is made available centrally by your system administration, and cannot be set by the individual users.

SAP NAVIGATION TOOL BARS

Command field: You can select applications directly by entering the transaction code in the command field. You can see the transaction code under status bar when you are into any application

Navigating with few important Transaction codes

1. /n = to end the current transaction

2. /nMM01 to start transaction Mm01 from another transaction. Without the /n prefix, you can start transaction MM01 only from the SAP Easy Access.

3. /o = to display a list of your own sessions.

4. /OMM01 to start transaction MM01 from another transaction in a new session.

5. /nend = To log off a session with a confirmation prompt.

6. /nex = To end a logon session without a confirmation prompt.

7. /i = To delete the current session.

Menu Bar: The menu bar is the upper line of each screen in the SAP system. The menus displayed here are dependent on the particular application currently in use.

Standard Toolbar: The buttons on the standard toolbar are available on every SAP screen layout. The buttons that cannot be used, depending on the application, are greyed out.

Title Bar: The title bar names the function that is currently displayed.

Navigation Area:

Navigation Area is referred as the area in the SAP menu where User Menu and Favorites folders and their subfolders are located. Under Navigation Area, you will find the following three folders −

Favorites (Favorites) Favorites are created by the users according to their preferences. All the transaction codes which the users have access to and used in regular day-to-day activities are usually added to this folder.

SAP User Menu (Favorites) Content or the transaction codes in this menu are derived according to the roles and authorization given to a particular user. All the transaction codes specified in a particular role given to a user will appear in the User Menu.

SAP Standard Menu (Standard Menu) This is a standard SAP menu derived via roles and authorizations.

Navigating with Help Functions

· F1 Key – With F1 key you can get the documentation help about the particular field and Technical parameter of that field.

· F4 Key – With F4 Key you can input the possible input values for the particular field.

· SAP Online Library – You can access the SAP Library from the Menu path

Help>SAP Library where you can access the whole documentation of SAP.

Additional settings

To see the transactions codes in the SAP menu Go to Menu Extras>Settings>Tick the check box to display technical Names

CUT OVER PLAN

Cut Over Plan:

It is date wise detailed documents which consists each and every detail of activities need to be done in legacy and new SAP system. It refers the following terms;

      1. Cut off Date or Go live Date: The date by which legacy system is not used and works is started in new SAP system.

2    2. Blackout Period:  The period when work has stopped in legacy system up to the cut off date.

3    3. Cut over Activities: The activities must be completed before the go live date. Here is a list of PP related cut over activities;

a.    Upload all master data ( Material Master, work center, BOM, Routing, PRTs )

b.    Open Production Orders: Create material master, BOM, routing for rest of the production order and do the GR for this production order before go live

c.    Maintain stock

d.    Master Data upload related to Batch management and variant configuration

(NOTE: During cutoff period check the following points)

-       Check for the integration with other modules

-       Cross check whether all the request are in place in production from DEV-QA-PRD server

-       Check for number ranges and MRP plant parameters

Cutover Schedule: 2^nd Dec, 2016 – 01^st Jan, 2017

Sno	Activities	Dates
1	Master Data Upload	2nd Dec, 2016- 14th Dec, 2016
2	Company closes all activities and stock movements in old system	23rd Dec, 2016
3	Upload all open Production order	24th Dec, 2016
4	The stocks would be uploaded on	30th & 31st Dec, 2016
5	Open Production order would be received on	30th & 31st Dec, 2016
6	Go Live	01st Jan, 2017

Black out Period: According to this cutover schedule the blackout period would be 23^rd Dec, 2016 to 31^st Dec, 2016

WHAT IS ASAP?

ASAP Methodology:

It is methodology to implement SAP into an organization. It stands for accelerated SAP. A complete project broken down into 5 phases;

Phase I : Project Preparation

This stage of Implementation of SAP is to discuss and finalize following points;

a     - Project Scope, Goals and Objectives
 - Formation of Project team, Steering committee, Core business members
 - Assign resources & Plan budget
 - Prepare project schedule
 - Decide sequence of implementation etc

Phase II: Business Blue Print

          As Is Study: Study about the present business interfaces, practices, planning, process and scenarios.

      To Be study: Design the to be planning and execution of transactions in SAP

      GAP Analysis: Study about the gaps in business operations reference to be situations. Integrating points, interferences and process are finalized. Functional & technical specifications written down 

         Documentation of all above studies is known as business blue print

Phase III: Realization

Realization is the configuration and customization of the system according to the business blue print. It is done in two parts;

i.              Base line (Major scope) configuration

ii.            Final (Remaining scope) configuration

Then testing is carried out by the core team. Basis team moves all configurations to quality server. Upload sample master data to perform unit and integration testing by the testing team

Phase IV: Final Preparation

In this phase, you need to complete your all preparations including

I.              System testing, system migration (using LSMW, BAPI & BADI) & management

II.            End User Training

III.           Master data upload, WIP management and all other cutover activities

IV.          Also need to resolve all open issues

  

Phase V: Go Live and Support

In this phase you move from a pre- production environment to the live system (Production server)

Deliverables in SAP

1    Phase I Deliverables:

a.    Project team Chart

b.    Training Schedule

c.    Seating arrangement

d.    Resource plan

e.    Activities Plan

f.     Complete technical questionnaires

g.    Size initial hardware

h.    System landscape strategy

i.      Signoff by customer

j.      Kick off meeting preparation

2   Phase II Deliverables:

a.    Execute project team training as per schedule

b.    Define SAP organization structure & Global Parameters

c.    Blue print workshop schedule, agenda

d.    Final project scope doc & develop scope document (Reports, Interfaces, conversions, Enhancements) signoff by customer

e.    End User Training strategy, requirements signoff by customer

f.     Identity process ownership

g.    Technical & functional design documents

h.    Install development system

i.      Business blue print documentation and phase completion signoff by customer

PPhase III deliverables:

a.    Master Data definitions

b.    Base line configuration and documentation

c.    Unit testing scripts, execution and results

d.    Final configuration and documentation

e.    Configure SAP user profiles and roles

f.     Unit testing for development objects

g.    Initial conversion (cut over) plan

h.    Draft of legacy retirement plan

i.      Approved End- user training strategy

j.      Install training system

k.    Trial power users and trainers

l.      System test plan, volume and stress tested system

m.   Cycle testing complete

n.    Plan & executed integration testing

o.    Instructor training material

p.    End user training curriculum & Training material

4Phase IV deliverables:

a.    Perform system Tests: Execute stress, Volume, Disaster recovery and backup tests

b.    Cut over work plan

c.    Commence initial production support activities

d.    Train end users

e.    Install Production system

f.     Establish Service level agreements (SLA), Final Preparation sign off

5Phase III deliverables:

a.    Established production support (Help Desk)

b.    Production ready system environment

c.    System tuning and procedural updates

d.    Security administration

e.    Execute ongoing training support

f.     Post implementation findings report

SAP ONLINE TRAINING: MRP Planning file

SAP ONLINE TRAINING: MRP Planning file: The planning file contains a list of all materials relevant to the planning run. The materials are automatically included in MRP planning f...

WHAT IS SAP?

SAP is an Enterprise Resource Planning (ERP) application software and stand for "Systems Applications Products". SAP divided into several parts, are known as "modules". The common modules available in SAP are as mentioned in below diagram;

• Finance & Accounting (FICO):  It manages the financial and accounting activities of an organization.  It consists of the following Sub modules;
• General Ledger 
• Account Payable 
• Account receivable
• Contract Accounts
• Banks
• Fixed Assets
• Travel Management
• Lease Accounting 
• Shared Service Center

• Human Resource (HR): It manages the human resources and administration activities of an organization.  It consists of the following Sub modules;
• Time Management
• Personnel Management
• Payroll
• Training & Event Management
• Organization Management
• Travel Management
• Info Systems

• Production Planning (PP): It manages the Manufacturing planning and production activities of an organization.   It consists of the following Sub modules;
• Sales & Operations Planning
• Demand Management
• Material Requirement Planning
• Capacity Requirement Planning
• Shop Floor Control
• Batch Management
• Variant Configuration
• Material Management (MM): It manages the Materials planning of an organization.  It consists of the following Sub modules;
• Purchase Management
• Material Requirement Planning
• Inventory Management
• Sales & Distribution(SD): It manages the sales activities of an organization.  It consists of the following Sub modules;
• Sales Orders
• Deliveries
• Pricing
• Billing
• Credit Management
• Quality Management (QM): It manages the quality management activities of an organization.  It consists of the following Sub modules;
• Quality planning
• Basic data for Quality Management
• Inspection planning
• Quality assurance
• Quality inspection
• Quality certificates
• Quality control
• Quality notifications
• QM information system
• Plant Maintenance (PM): It manages the plant maintenance activities of an organization. It consists of the following Sub modules;
• Preventive maintenance
• Maintenance Order Management
• Work Clearance Management
• Plant Maintenance Projects